Your Games Checklist

image

 

By now you should be getting excited, as we are less than 10 days away from the Games!

To help get you ready for the weekend, here is your checklist to get you ready for the event.

Take a quick look and get set for what will undoubtedly be an unforgettable weekend.

Remember

All athletes must register in person at the SuperCentre.  Get directions to the SuperCentre.

SuperCentre Times

Thursday      19:00 – 21:00

Friday            19:00 – 22:00

GAMES CHECKLIST

1. Check your confirmation email
By now you should have received an email to the address you supplied us with information on your events and your personal details.  Be sure to double check this info to ensure we have your correct address and that you are entered into the events of your choice.  Any amendments must be made in writing to entry@corporate-games.com
2. Finalise Accommodation
Speak to your Sport Captain or Team Leader to confirm you have somewhere to stay
3. Book your party tickets
For access to this year’s amazing party, be sure to pre-book your tickets.  For more information on the Great Games party you can book here
4. Check your Kit
Use the first page of the entry form for your chosen sport to check you have the correct kit e.g. numbered shirts, correct footwear etc.
5. REGISTRATION GUIDE
Your Registration Guides will arrive at your home address in the next few days.  You MUST remember to bring this with you to the SuperCentre – it is £5 to replace if you lose it. If you have not received your Registration Guide by Tuesday 12 July, email entry@corporate-games.com to let us know and we will print you another free of charge for you to collect at the SuperCentre Help Office on arrival.
6. Passport Photo
Don’t forget to bring one passport-sized photo with you to the SuperCentre.  This, along with your Registration Guide, makes your Athlete ID badge, which you need to carry with you at all times across the weekend.
7. Transport
Check with your Sport Captain or Team Leader to make sure your travel arrangements are taken care of.  If you are organising your own travel, our handy Travel Guide will help you to get you safely to and from our event. View the Travel Guide
8. Parking at the Games
If you are driving / car-sharing, please take note of the parking options available across the weekend.  Parking is limited – use the Travel Guide to determine which car park applies to you
9. First Start Time
The first start-time for your sport is printed on the grey box on your Registration Guide. Please ensure you arrive 30 minutes before your first game is due to start to get changed, warm up etc.
10. Grand Parade of Athletes
Don’t miss out at the Games Parade!  Our On-Air Media Partner Oak FM are hosting the proceedings and ASDA have sponsored our Tennis Ball Hit Out – with so many prizes to win, you can’t afford not to be there!

 

So follow the checklist – and you won’t go wrong.

See you at the Games!

Games software

SoftwarePeople have asked about the software that we use to run and manage the Corporate Games weekends, so I thought I might shed a little light on it and it’s abilities.

The software that we use is called the ‘Sport For Life System’ and is, of course, a custom-made application that was written specifically for the Games.

Before I explain about why and how the software is great and really important to us, it’s worth considering the complexities of the Corporate Games and the sports that if offers.

As the programme for any Games shows, there’s a number of sports on in parallel during the weekend. Within each sport, there’s a range of event codes; these are used mostly to introduce age ranges within the sport, as well as creating ‘rounds’ within sports like Dragon Boat and Golf.  In addition to this, bear in mind the fact there’s thousands of people to not only record and document, but to spread out evenly throughout the events, per sport.

So, back to the software. Of course, there’s a CRM element to the software; that is, Customer Relationship Management, meaning that we store and manage our client’s details. The sales team use this section heavily, as this helps to guide us to manage our clients and contacts, and ultimately drive participation.

Once entries have been secured from the many organisations up and down the country, entry forms are received and their details are recorded within the system, along with their chosen sport and events. This information is later used to schedule each and every event within the Games, putting people (or teams) into groups, spread across pitches, courts, lanes, etc., which is no mean feat.

The scheduling section allows us to allocate our Athletes into the various groups, paying attention to fact that we try to distribute multiple teams from the same organisation to prevent them from playing against each other. Also, alongside this, we try our best to group teams, doubles and individuals according to their ability, such in Golf, as we are conscious that people should play in group whereby their competitors are of equal ability.

The Registration Guide document is one of the most important documents produced by the system, as this is used to not only confirm the recipient’s address, but it also forms the Athlete ID badge and is used to check-in at the appropriate sporting venue.

At this point, the  software has done it’s thing, until the end of each event within each sport, as the results are entered and the various points are allocated to the organisation that each point winner earns.  Once all results are entered, the system is then responsible for producing the necessary paperwork for the closing awards, detailing the various champions within each division.

This may be the end of the Games, but the system is then required to output a subset of the data to the Corporate Games website for public display and scrutiny.

Hopefully, this will help you to see that the software that we use to manage the Corporate Games is quite specialised, but also very powerful. It has been developed over the past 20 years in it’s various forms. We continue to refine all aspects of the system, as well as further it’s development and usefulness to us.

Explained: The Registration Guide

The Registration Guide is the single sheet of A4 document that is produced for each Athlete prior to a Games, and serves many purposes to both the Athlete and the team running the Games.

Identification

The obvious thing to gather from the Registration Guide, is that the lower portion is removed and forms the Athlete ID badge for the Games weekend. When a to-be Athlete brings this document to the SuperCentre during Registration, this helps us to ensure that we have the details correct for the bearer of the card. The badge contains a three-letter Athlete ID, which is used to easily find a specific person in the thousands that attend the Games, whether it’s on a schedule, results list, or injury form, we know that we can trace the correct person using this Athlete ID.

First Scheduled Start Time

Approximately two-thirds down the front side of the Registration Guide, is where the First Scheduled Start Time for each Athlete is located, along with the venue name, and pitch if appropriate.  This shows the earliest that an Athlete is expected to participate within the Games, which helps people to plan their travel arrangements prior to the weekend itself.

Games Weekend Information

We place a lot of importance in the Registration Guide and want you to find this document to be worthwhile to the Athletes, too, even after the ID badge is made, as on both sides of the Registration Guide, you’ll find information about the weekend itself, such as maps to the SuperCentre, etc.

Sponsors

The various sponsor logos on the Registration Guide are to help show the gratitude and support for the organisations that sponsor the Games in many different ways, but all of which help to ensure that Corporate Games go ahead and go well too.  Many of the sponsors listed are available throughout the weekend.